No construction business can run without a construction management system (CMS). Whether you are using pen-and-paper, spreadsheets, or sophisticated software, every construction SME needs an organised system to manage different aspects of their construction services. 

The good news is that technology has introduced many digital CMS options to choose from. Nowadays, big construction enterprises heavily rely on CMS software for commercial construction management, accounting, and more. 

However, the plethora of choices can lead to problems, especially for small construction businesses where every penny is accounted for. 

So, what’s a construction SME to do? 

In this blog, we will share the essential factors every construction SME should consider when buying a CMS for their company. 

What is a construction management system? 

A construction management system (CMS) is any tool that helps contractors and subcontractors manage every aspect of their construction services, from project planning, finance, commercial construction management, and operations to HQSE and the team working on the projects. 

After decades of manual CMS, our industry has evolved, developing various types of software that make the job simpler and easier to handle. 

Nowadays, most construction project planning and business management are run on construction software, streamlining the work for everyone involved. 

Why do you need a CMS? 

In the early days of CMS, many believed that these technological advancements were only reserved for large construction companies. But CMS tools and software are greatly beneficial to businesses of all sizes. 

Aside from streamlining work for you and your team, a CMS can also greatly improve the results, meaning you can consistently deliver quality projects one after another. 

Understand Your Business Needs 

Not all construction services are the same. Therefore, when choosing the right CMS for your business, consider your team size, project scope, and how much usage you will get out of the software. 

To understand this better, take a good look at the key challenges you and/or your team are facing. Is it budgeting? Planning? Procurement? Or communication? 

While some software covers all these needs, you may need to focus on a specific problem and find a CMS that specialises in that area to get the most value for your money. 

Evaluate Core Features 

Based on your assessment of your business needs, evaluate the core features of each CMS before purchasing. 

When evaluating, consider the following essential features: 

• Project Management Tools: Gantt charts, task tracking, and milestone management. 

• Budgeting and Cost Control: Automated budgeting tools to save money and reduce errors. 

• Collaboration Features: Real-time communication, file sharing, and team coordination tools. 

• Mobile Accessibility: On-site access via mobile devices. 

• Integration Capabilities: Compatibility with existing software, such as accounting tools or ERP systems. 

Prioritise Ease of Use and Training 

While all the bells and whistles of a CMS might be tempting, you should also consider its usability. Your team should be able to navigate the system independently. Training staff to properly use the CMS could be time-consuming and counterproductive if the interface is overly complex. 

Another factor to consider is the software’s after-sales care. Does it have an accessible customer support channel? This feature will be particularly useful in the beginning as you and your team get accustomed to the new CMS. 

Compare Costs and ROI 

Most CMS software runs on a subscription basis, typically ranging from £50 to £100 per month per user. Some operate on a pay-per-user model, while others offer a one-time purchase option. 

As small business owners, always go for a CMS that provides robust functionality. Weigh the upfront costs of getting a CMS against its long-term ROI. Consider the productivity improvements and reduced delays a CMS can bring to your construction services. 

Check Reviews and Seek Recommendations 

Feedback from fellow construction professionals in your network is one of the most honest sources of reviews you can get. Ask around your construction circles about specific CMS options you are considering and get their professional opinions on the features and pricing. 

Commercial construction management and running other areas of your company can be tough to handle on your own. With a reliable CMS, you can focus on the more important aspects needed to grow your business. 

There is no perfect CMS for your construction services— it’s all about choosing what is right for you and your business.